Joint Bid Information

2020-21 Joint Bids

Vendor bid packets for the CapCOG 2020-21 contract year are provided below.  Click the link for the category you wish to bid.  A link to the bid packages will also be emailed to all vendors on our vendor list.  If you wish to be added to our vendor list, please EMAIL us.

Vendors must submit their sealed bids to CapCOG no later than Thursday, January 30, 2020 at 10 AM.  Be sure to read the bid instructions carefully to ensure you have properly completed the bid package and have included all required documents. Bids not in compliance with requirements will be disqualified.

The bids will be opened on Thursday, January 30, 2020 at 10 AM at 230 S. Sporting HIll Road, Mechanicsburg PA 17050; Room 201.

Bids will be ratified at the February 17, 2020 Board of Delegates meeting. Do not inquire about bid status prior to that date. 

Contract period for the 2020-21 joint bids is April 1, 2020 to March 31, 2021.

UPDATE:  Carroll Township - Revised MS-944 for Crack Sealing Projec
UPDATE:  Carroll Township -  Revised MS-944 for Microsurfacing Project - Logan Downs Development  
UPDATE:  Derry Township - Revised MS-944 for In Place Project  

Chemicals Waste Water and Pool - ADDENDUM 1
Construction Materials  
Fleet Materials  
In-Place Projects 1 of 2  
In-Place Projects 2 of 2  
Landscape Park, Golf, Materials, Chemicals and Services (Inc. Armitage)  
Line Painting 1 of 2  
Line Painting 2 of 2  
Office Services and Supplies  
Road Materials and Equipment Rental - ADDENDUM 1 
Street Sweeping and Debris Removal  
Traffic Signs, Posts, Control Devices  

2019-20 Joint Bids - Results

The CapCOG Board of Delegates ratified the 2019-20 Joint Bid Results at its March 18, 2019 meeting.  The contract period is April 1, 2019 - March 31, 2020.  Contracts will be sent to successful vendors.

No bids were received for equipment rental or vehicles.

Bid results are available by clicking the links below. 

Armitage Golf Course - Landscape Materials, Chemicals, & Services   
Chemicals Waste Water and Pool   
Construction Materials  
Fleet Materails & Motor Oil  
In Place and Joint Crack Sealing  
Landscape Materials, Chemicals, & Services  
Line Painting   
Office Supplies   
Road Materials   
Street Sweeping & Debris Removal   
Traffic Signs, Posts, & Control Devices   
Waste Water & Storm Water Product  

What is Joint Bidding?
CapCOG jointly bids items on behalf of our municipal and associate members. By bidding larger volumes save each municipality gets the
best price possible.  Additionally, municipalities save he time and resources that would be needed to initiate bids on their own.


What Do You Bid?
We currently bid the items listed above.  Each year, we evaluate the items we bid based on our members' needs.  Additional categories may be added or a category removed if it is not beneficial to our members.

How Do Members Participate?
CapCOG sends bid packages to members in December each year.  To participate, members submit their estimated quantities/services needed on the forms provided by CapCOG.  Submitting a bid amount does not obligate a member to purchase the amount indicated. 

What Happens Next?


  • compiles the total amounts for all members participating into a summary sheet for all categories
  • prepares bid packages to send to vendors
  • advertises bids and puts them on-line
  • holds a public bid opening
  • tabulates the bid results
  • notifies vendors and secures executed Notice of Award and Performance Bonds
  • notifies CapCOG members of winning bids

As with all CapCOG programs participation is voluntary.  Joint Bidding is open to all Municipal Members and included with their Annual membership.  Associate Members may choose Joint Bidding as their complimentary program when they become an  Associate Member or they may add it for an additional cost.